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Use the General Journal

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The entries in the General Journal allows you to process particular cases like a specific transaction or a correction entry. The team of Magex Technologies is not entitled to give you precise entries, you will have to refer to your accountant in case of doubt. However, here's how to use the module.

NOTE FOR THE MANAGEMENT COMPANIES It is possible to make an entry in the General Journal of a managed company from the management company's interface. You only have to associate the entry to the managed company.
  1. Add an entry
    2.
    1. Go in the left menu, Accounting, General Journal
    2. Select the Building or Company whether the entry is allotted to one or the other
    3. Select in the drop-down menu the building or the company concerned
    4. Click on the Add button

      NOTE For a company's selection, a confirmation window will appear to avoid any error. After validating the information (e.g. : the name of the company), click on OK.
    5. Name the entry so it can be easily identified later
    6. Specify the date on which the entry must be done
    7. Approve the information by clicking OK
    8. Enter the various elements of the entry in the corresponding boxes:
      • Account number (entered manually or selected in the list with the magnifier+ icon)

        NOTE: Some accounts were voluntarily omitted from the chart of accounts, since they usually serve to enter the opening balances. If you wish all the same to make an entry in one of these accounts, you just have to enter the account number manually.
      • Identification of the element of the entry
      • Amount at debit or credit
    9. Record the entry element by clicking on the blue small diskette at the end of the line
    10. Repeat previous operation for each entry's element
    11. Record the entry in its entirety by clicking on the blue diskette in the top of the window and close
  2. Modify an entry's element
    3.
    1. Select the entry to modifiy in the drop-down menu of the Identification section of the entry
    2. Select the entry's element to modify by clicking directly on it
    3. Press on the pencil icon located at the right of the box
    4. Modify the concerned field
    5. Save the modification by clicking on the blue diskette located at the end of the line
  3. Delete ONE ELEMENT of the entry
    4.
    1. Select the concerned entry in the drop-down menu of the Identification section of the entry
    2. Select the entry element to delete by clicking on it
    3. Press on the Table icon with a red X over it, at the right of the box
    4. Substitute the accounting entry if needed
  4. Delete the ENTRY
    5.
    1. Select the entry to delete in the drop-down menu of the Identification section of the entry
    2. Press on the Delete button in the upper window of the General Journal. The icon looks like a piece of paper with a red X overt it.
    3. Save and close
  5. HIDE entries for PREVIOUS financial periods
    6.
    1. Go at the top menu in Real Estate Manager, File, Parameters
    2. Mark the box Do not display entries of General Journal's window coming from a closed financial period.
    3. Click on OK
    4. Close the window
Mots clés::  General ,  Journal ,  entries